As a conference center, we know how important the privacy of our guests is. This also applies to your personal data. That is why we manage your data in accordance with the GDPR. In our privacy statement you can read which data we process and how we handle it.
Kaap Doorn Conference Center is responsible for the processing of personal data as shown in this privacy statement. Irene de Rijk is Data Protection Officer. She can be reached via [email protected].
Personal data that we process
Kaap Doorn processes your personal data because you use our services and / or because you provide them yourself. Below you will find an overview of the personal data we process:
– First and last name
– Date of birth
– Phone number
– E-mail address
– Dietary requirements
– Other personal data that you actively provide, e.g. in correspondence and telephone contact.
Special and / or sensitive personal data that we process
Kaap Doorn does not process special and / or sensitive personal data.
Our website and / or service does not intend to collect data about website visitors under the age of 16. Unless they have parental or guardian permission. However, we cannot check whether a visitor is older than 16. We therefore recommend that parents be involved in the online activities of their children, in order to prevent data about children from being collected without parental consent. If you are convinced that we have collected personal information about a minor without this permission, please contact us at [email protected], then we will delete this information.
For what purpose and on what basis we process personal data
Kaap Doorn processes your personal data for the following purposes:
– submitting quotes and offers;
– executing agreements in the operational process;
– sending our newsletter and / or advertising brochure with a maximum of 4 to 5 times a year;
– be able to call or e-mail you if necessary to carry out our services;
– to inform you about changes to our services and products;
– handling your payment;
– meeting legal obligations.
Automated decision making
Kaap Doorn does not make decisions about matters that can have (significant) consequences for people based on automated processing. These are decisions taken by computer programs or systems, without involving a person (for example, an employee of Kaap Doorn).
How long we keep personal data
Kaap Doorn does not store your personal data longer than is strictly necessary to realize the goals for which your data is collected. We use the following retention periods for the following (categories) of personal data: maximum 7 years or until the subject indicates that the data must be deleted.
Sharing personal data with third parties
Kaap Doorn shares your personal data with various third parties if this is necessary for the execution of the agreement and to comply with any legal obligation. We conclude a processing agreement with companies that process your data on our behalf to ensure the same level of security and confidentiality of your data. Kaap Doorn remains responsible for these processing operations.
Cookies or similar techniques that we use
Cookies are also placed on this website by third parties. These are, for example, advertisers and / or social media companies. Below an overview:
Cookie: Google Analytics
Function: Analytical cookie that measures website visits
Retention period: 38 months
Function: Cookie to display a website visitor prices on third websites on kaapdoorn.com
Retention period: 2,5 hours
Request for access
You have the right to view, correct or delete your personal data. You also have the right to withdraw your consent to the data processing or to object to the processing of your personal data by Kaap Doorn Conference Center. You also have the right to data portability. This means that you can submit a request to us to send the personal data that we hold about you in a computer file to you or another organization mentioned by you. You can send a request for access, correction, deletion, data transfer of your personal data or request for cancellation of your consent or objection to the processing of your personal data to [email protected].
To ensure that the request for access has been made by you, we ask you to send a copy of your ID with the request. Make your passport photo, MRZ (machine readable zone, the strip with numbers at the bottom of the passport), passport number and citizen service number (BSN) black in this copy. This is to protect your privacy. We will respond to your request as soon as possible, but within four weeks. Kaap Doorn would also like to point out that you have the opportunity to file a complaint with the national supervisory authority; The Dutch Data Protection Authority. You can do this via this website.
How we protect personal data
Kaap Doorn takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you have the impression that your data is not properly secured or there are indications of abuse, or do you have a question about how we handle personal data? Then you can contact our Data Protection Officer at [email protected].